Moving an Office can be a gigantic task. In order to make it simple, you will need the help of professionals who are used to do it on a daily basis.
From removing a simple workstation to removing big offices with 1000 or 2000 workstations, Urbanos offers free technical consulting services. Contact us!
We can do everything for you, from simply advising to the full removal service! In order to help you, Urbanos has organized the following checklist:
CHECKLIST
8 to 12 weeks before the removal
1. Organize an inventory. Decide what you are going to move.
2. Request the budget for the removal of your office. Contact-us! Urbanos places at your disposal experienced technicians to help you find the best solution for your case, from assembling / disassembling furniture, packing / unpacking files, switching on/off computer systems, etc...
3. Decide what to do with the assets you are not going to take. You can donate them to charity or store them. We possess a Self Storage service. Contact us!
4. It is possible that your new office is not big enough to store all your files. Contact us; we have the most advanced solutions in File Management and digitalization trough our Safebox service.
5. It is also possible that your new office does not possess enough space to store all your assets. Contact us; we have the most advanced outsourcing solutions in our Logistics Department.
6. Urbanos places at your disposal all packing materials you need;
- Double wall corrugated boxes;
- Self adhesive tape;
- Identifying tags;
- Bubble for computer equipment protection;
- Wooden boxes, if needed, especially made for each object;
Contact us!
7. Prepare a map of the new facilities with the precise location of the workstations, cabinets, pantry and meeting rooms. Verify the location and content of the storage rooms.
8. If necessary, Urbanos places at your disposal architects and designers to elaborate the map of your new office. Contact us!
9. Verify the maintenance contracts of:
- Photocopiers;
- Faxes;
- Telecenter;
- Vending machines;
- Decoration plants;
- Telephone central office;
- Security in the facilities;
- Cleaning services;
10. xInform the condominium with some anticipation that you are going to move your office;
11. Setting a fixed date for the removal is important so that you can inform with anticipation all clients and suppliers and renegotiate all maintenance contracts.
Urbanos provides removal solutions for moving up to700 workstations in 24 hours.
On the removal day, don’t forget:
1. All keys to the building must be at the disposal of the removal supervisor;
2. The works in the new facilities must be finished;
3. The new facilities must be clean;
4. The tests of the telecenters and telephone central office must be completed successfully;
5. The maintenance contracts and correspondence address must be redirected to the new facilities;
6. The removal team must be created with at least the minimum number of elements to aid process coordination.
On the removal day:
1. All desks must be cleared;
2. The cabinets must be cleared and the keys placed outside with tape;
3. The wheeled file chests must be cleared;
4. All shelves must be cleared;
5. The contents of all desks, cabinets or chests must be stored in proper boxes.
6. All waste baskets must be cleared. If you need to destroy documents, Urbanos possesses the proper containers. Contact us!
7. All computer equipment must be shut down from the power supplies. Do not store the equipment in boxes. Our technicians will pack it properly.
8. Each worker is responsible for his laptop.
9. Before you vacate the old office, be sure you did not forget to:
- Close all windows;
- Empty all cabinets;
- Empty the storage rooms;
- Turn off all lights;
- Turn off the air conditioning;
- Turn off all toilet taps;
- Sign the proper authorization for a technician or worker to return to the building, if necessary;
- Lock the door;
- And if you are leaving furniture or other equipment for the new owner, check if everything is as agreed.
In case you are reading this text but you don’t have the time to follow this checklist, Urbanos has the right solution for you. You can contact us immediately and ask for our Self-Removal service. Vehicles, human resources, packing material kits, etc. Whatever you decide, we provide the right solution!
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